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Board Secretary Information and Resources
Records all neighborhood association meeting minutes and makes draft minutes available to the board and membership for review prior to the following meeting. Provides a copy of all minutes to the board, SE Uplift and the public, upon request, each month after minutes have been approved.
- Meeting Minutes Overview
- Note-taking Tips
- Incorporating Robert’s Rules of Order in Meeting Minutes
- Sample Meeting Minutes
Sends SE Uplift a packet of the following documents each month: a copy of the sign-in sheet, the approved agenda and the approved minutes from each neighborhood association meeting. Submits copies of the neighborhood association’s updated bylaws, the annual report to the Secretary of State and records of tax-exempt status, if applicable. Maintains an updated board roster and sends SE Uplift updated board information as changes are made throughout the year.
- Records Retention
- Sample Sign-in Sheet
- Neighborhood Association Board Roster
- SE Uplift Communications Fund Letter
Ensures that the appropriate amount of notice is provided to the membership prior to all board, general, special and emergency meetings. Assists with signage, as necessary, to ensure that all members are able to locate the meeting and participate as desired.
Secretary of State
Files annual report with the Secretary of State, Corporate Division, each year to maintain the association's incorporation status. Submits a copy to SE Uplift for archival and reimbursement.